Code of Conduct

This Code of Conduct applies to all in-person attendees at any GHGT Conference.

The Organisers

The IEA Greenhouse Gas R&D Programme (IEAGHG) are the custodians of the GHGT Conference series. The conference is co-hosted with Australian Energy Producers, CO2CRC, CSIRO and Geoscience Australia.

Before proceeding with registration, the prospective attendee or delegate must carefully read this Code of Conduct. If a person is registering on behalf of a delegate/s, it is the responsibility of that person to notify each delegate of the Code of Conduct, which they will be agreeing to on the behalf of the delegate. That person must also provide full details of the delegate/s registration details as confirmed. By completing the registration, and paying the registration fees, the prospective attendee, or delegate, agrees with the Code of Conduct.

1. Purpose

The Organisers are committed to providing a safe, respectful, and inclusive environment for all participants of the conference and its events, regardless of career stage, role, identity, or background. This Code of Conduct applies to all attendees, speakers, organizers, volunteers, and contractors, in all event-related spaces, including:

• Conference, workshop and meeting venues, meeting rooms, and social events.
• Online platforms, including the attendee app.
• Pre- and post-event activities officially associated with the event.

All attendees are expected to act in accordance with these principles to ensure a positive and professional experience for all participants.

2. Expected Behaviour

All participants are expected to:

1. Be respectful and professional
   • Listen actively and communicate constructively.
   • Use polite language and tone, avoiding personal attacks or derogatory remarks.
2. Promote inclusion
   • Welcome diversity of backgrounds, ideas, and experiences.
   • Be mindful of how words and actions may impact others.
3. Respect boundaries
   • Obtain consent before initiating physical contact.
   • Respect personal space, privacy, and cultural differences.
4. Engage ethically
   • Acknowledge others’ work appropriately.
   • Maintain academic and professional integrity in presentations, discussions, and publications.
5. Support a safe environment
   • Refrain from harassment, discrimination, or intimidation.
   • Report any unsafe conditions, misconduct, or policy violations to event staff.

3. Unacceptable Behaviour

The following behaviours are not tolerated:

• Harassment, threats, or intimidation, including sexual harassment.
• Offensive or discriminatory comments, gestures, or materials related to age, disability, gender identity, sexual orientation, ethnicity, nationality, religion, or other protected characteristics.
• Stalking, inappropriate physical contact, or unwelcome attention.
• Disruption of sessions, meetings, or workshops.
• Sharing confidential or proprietary information without consent.
• Any form of retaliation against someone reporting a concern.

4. Responsibilities of Organisers

Event organisers commit to:

• Clearly communicating the Code of Conduct prior to the event.
• Ensuring reporting mechanisms are accessible and confidential.
• Responding promptly and fairly to any reports of violations.
• Providing a safe environment, including appropriate facilities, accessibility accommodations, and support resources.
• Enforcing this Code consistently and transparently.

5. Accessibility and Inclusion

• The Conference aims to be accessible to participants with disabilities and accommodate specific needs where possible.
• Participants are encouraged to communicate accessibility requirements in advance.
• Organisers strive to foster an inclusive environment in both in-person and online spaces, including providing inclusive language, closed captions, and diverse representation in panels and sessions.

6. Scope and Applicability

This Code of Conduct applies to all participants during the Conference activities, whether on-site or online, including:

• Technical sessions, workshops, panels, and keynote presentations.
• Social gatherings, receptions, and networking events.
• Online forums (the attendee app), and social media associated with the event.

7. Commitment

By participating in the Conference, attendees, speakers, organisers, and volunteers agree to abide by this Code of Conduct and help maintain a respectful, inclusive, and safe environment for all.

8. Contact and Reporting

In the event that you need to report behaviour that does not adhere to the code of conduct please email events@ieaghg.org.